Review your expenses

The top of the Expenses page totals what you spent in a period and sets it against the money you collected in the same period.

Watch how it is done

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Steps

1. Open Expenses. It opens on the current month.
2. Choose Month and pick a month, or Date range for up to a year.
3. If you are the owner and have more than one branch, choose one at the top, or All Branches.
4. To narrow the list, choose a Category, Type or Paid with, or search by description or expense number.
5. To download the list, select Export. On a phone, it is the download icon at the top.

What the figures mean

• Total expenses: every expense dated in the period, and how many there are.
• Fixed costs and Variable costs: the same total split by category type, each with its share.
• Collected: money received in the period for bookings and product sales, net of refunds. Gift cards are not in it: neither the cards you sell nor what customers pay with them. For any period within the last three months, it equals Net total on Reconciliation for the same dates and branch, under Collection date and, if you sell products, All.
• Left after expenses: Collected minus Total expenses. When you spent more than you collected, it shows with a minus sign and Expenses are more than what was collected.

Amounts are as paid, VAT included. Left after expenses is not a profit: it still includes the VAT you owe, and it takes off only the expenses recorded here.

The cards always cover the whole period and branch: the filters change only the list and its total. Under By category and By payment method, select a row to narrow the list to it, and select it again to undo that.

One branch or all of them

When you choose one branch, razza shows that branch’s expenses and the money collected there. Whole-business expenses count only under All Branches, so a single branch’s Left after expenses does not take shared costs off. A team member sees only their own branch, without whole-business expenses.

If Collected does not show

Collected and Left after expenses appear for the owner, and for a team member who also has Can view payment reconciliation, even without Can view prices.

What the export holds

A CSV file of the expenses in the list, with your filters applied, up to 5,000 of them, newest first. Each row also says who recorded the expense and whether it has a receipt.